Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. Clean up the room before you leave so that it is ready for the next group. When making these requests please note that the system will show you what days the rooms are available. Yes. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. Are there any parameters on reserving the Black Box Theater? If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. This room in the South Tower seats 12 and is only available to the ECE community. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. Office of the Registrar We have a new reservation system - Mazevo! indoor space or Food is only allowed in POB if catered from O's Campus Cafe. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. These spaces often have flexible seating options. Wait to enter a GPC if a class or exam is in progress. Click here to submit a reservation request. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. NO. Event holders must: Request space as early as possible. ASE Meeting Spaces The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. Select Browse to view available rooms. Priority is given to FAC building occupants. There are several meeting rooms within the department available for scheduling on a reservation-only basis. The times for setup vary depending on room. You should be prompted to log in with your EID and password (and DUO). This includes time allotted for setup and breakdown of event.) This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Classes, faculty, and staff will have priority in these rooms. Requests are processed within 1-2 business days. What types of spaces do the WCP have for reservations? engr education and research center (eer - 0223) 2501 speedway, austin, tx 78712 For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Requests should be made as far ahead of time as possible (toensure availability). Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. The Student Services Building (SSB) tablecloths are to be used only in the building. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. Our office does not provide decorations for clients. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. Below are the links to the forms that need to be filled out in order to reserve a room. Furniture or food is not allowed in the dance rehearsal room. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Group Study and Presentation Practice Rooms are limited to groups of two or more students. These types of reservations are convenient for organizational meetings or monthly departmental meetings. What does the violate building hours message mean? Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. Please click on one of the tabs below for information. An individual may use a Group Study Room or Presentation Practice Room, but. Login using your UT EID. Please submit requests at least 2 working days in advance. Who do I talk to about events at the WCP? Send us an e-mail with the details including the names of both parties at your earliest convenience. 512-471-4357help@education.utexas.eduASE, CPE, ECJ, EER, ETC This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). In general, the rooms should be returned to working order for the next users. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Presentation Practice Rooms are intended for use by groups that need to use the media provided. Learn more about our instrument reservation process below. This system is more intuitive and mobile friendly. To send a reservation request, please use the new reservation system EMS. 3.134 Conference Room. For more information about obtaining rights to films, please refer to www.mplc.com. What do I do if I do not see my name under the contact list? What does the First Available Booking Date Violation message mean? 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. After hours, see the students at thefirst floor Information Desk. to use the projector. All of the rooms can be reserved through the department calendar. Carry your reservation confirmation with you to your event. For specifics please speak with the WCP (formerly SAC) Reservations Office. Complete and submit your form along with your reservation request in EMS. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Visit the meeting rooms page to view a list of rooms. You can coordinate additional parking needs through Parking and Transportation Services. We are currently not accepting any reservations for this room at this time. A reservation for November 2015 could not be accepted at that time. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. You'll be given a list of your reservations. McCombs School of Business Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Built in screen. Electricity is available. Groups not currently registered may not make reservations. You will be contacted via e-mail about your approval status. Please contact Arturo Compean Jrfor any questions. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Food and beverages are not allowed in the auditorium space. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. College of Liberal Arts Why do I get the Conflicts with another booking message? There are two catering options. Attn: Room Scheduling The reservation period will include January 9th, 2022 throughAugust 19th, 2023. Our students and faculty are changing the world through their contributions to computing education, research, and industry. Reservations. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. The University of Texas at Austin, TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. These rooms are only available to UT graduate students. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. You should receive a confirmation of the decision for your reservation after. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. Students are not allowed to reserve any of the following rooms. Request should be made when making the room reservation to ensure availability. Failure to do so may hinder future reservation requests. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Some rooms will require online reservations and some are open on a first-come first-served basis. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. There is electricity in front of the WCP. This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. Leave a GPC for the class or exam following. Outdoor Room Reservations. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) ITS staff may not be immediately available to provide support during an event. Experienced RecSports staff will lend their expertise . After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. The rooms are normally unlocked upon arrival. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Do I need to come into the office to make a reservation? Fine Arts AV Support This means that the time of your event is outside the determined building hours. Visit the meeting rooms page to view a list of rooms. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. The University Unions catering is the buildings preferred caterer. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). Share details about room changes with all meeting/event attendees. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. and returned back to their original locations to prepare for the next conference. Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Group Study Room Instructions. If you do not have an affiliation with CNS, you will not automatically receive access. Do I need to include setup and clean up time in when filling out my request? When not reserved, Group Study Rooms are available on a walk-up basis to UT Austin students for collaborative group study. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Please note that all SSB meeting rooms are self-serve. These are outlined in our policies and procedures. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. If you are 15 minutes late, you forfeit your reservation. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. If interested in a building tour please contact our hospitality desk at 512-475-7739. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. 3 moveable tables on wheels, 10 chairs, extra chairs in room. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. All postings (electronic and paper) must be approved by the WCP hospitality center. For assistance please visit their website. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Projector, Media Console, Doc Cam, Classroom. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. No more than 4 1-hour reservations may be made within one 24-hour period. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Complete and submit your form along with your reservation request in EMS. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Otherwise, you can send an email to Arturo for availability. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study Classes and exams have first priority in GPCs. Departments and RSOsmustfurnish their own laptop. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. A group is defined as two or more students. These spaces are available to ASE/EM faculty, staff and graduate students only. No. Computational Engineering and Sciences- A.C.E.S. WCP doesnt provide parking. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Our new reservation software is now live! 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Phone: 512 475-7600 Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. There will not be any A/V assistance at this time as we prepare for upgrades. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Our office does not have linens or decorations for events in the WCP. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. The University Unions serves to meet your meeting and event needs. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. The form can be downloaded from Box. Reservations outside of these dates will not be accepted. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. If you do not have an affiliation with CNS, you will not automatically receive access. If a resolution cannot be reached, locate a nearby available room and use it. College of Education No. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu 790 fixed seats in orchestra level and 360 in balcony. Both buildings feature theaters and ballrooms. Does this mean that events are not allowed to have guest speakers? Dance studio, hardwood floors, and mirrors. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Please refer to our policies and procedures section 5.1 for further information on decorations. Student requests for study sessions or TA hours are not allowed. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. You'll be required to submit an additional formthat can be downloaded from Box. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Departments are welcome to reserve a room than allowed per fire code violates Life Safety.! For Rowling Hall room reservations for this room in the WCP reservation-only basis based on capacity and/or features a. Available on a first-come first-served basis early as possible representatives are able to make a ut austin eer room reservations. Planned, managed and/or benefits off-campus parties and staff will have to schedule a work order the... Contact CNS Classroom technology by submitting a helpdesk ticket or call 512-232-9173 to setup... 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